How To Set Up Outlook’s Out of Office Assistant

It’s that time again and before you take some time off you need to use the Out of Office Assistant to let people know when you will be back. If you haven’t already done so check our Out of Office Outlook messages for ideas. Here’s quick and easy steps to set up your Out of Office Assistant, then you can run off and find sanctuary in warm breezes and a swim up bar!

out of office outlook
Note: This method applies to users with a Microsoft Exchange Account (including Office365)

First thing you are going to want to do is find out what version of Outlook you have but worry not as this can easily be done. If for some reason the version is not listed in the program title (ie. Outlook 2007), it can be found by opening Outlook and clicking Help, then About Microsoft Office Outlook. This page should list the current Outlook version that is installed. Now the procedure is slightly different between the different versions but simple in all, so let’s get started.

out of office assistant 2016 2010 Out of Office Assistant for Outlook 2016/2013/2010

  1. With Outlook open, click the File tab.
  2. Info should be highlighted.
  3. On the right you’ll see “Automatic Replies (Out of Office)” option, click, and confirm by checking the “Send Automatic Replies” check box.
  4. From here you can set a date range within which the Outlook Out of Office feature will send its auto-replies, or have it be ongoing until such a time when you decide to turn it off. You can even specify the message for recipients within and out of your organization.
  5. To turn it off (if it was set indefinitely), simply deselect the “Send Automatic Replies” check box.

These new versions of Microsoft Office are the easiest ones to manage this feature. For others see below.

 

 

 

out of office assistant 2007Out of Office Assistant for Outlook 2007

  1. With Outlook open, click the Tools drop down menu.
  2. Click the “Out of Office Assistant” option, and confirm by checking the “Send Out of Office auto-replies” check box.
  3. From here you can set a date range within which the Outlook Out of Office feature will send its auto-replies, or have it be ongoing until such a time when you decide to turn it off. You can even specify the message for recipients within and out of your organization.
  4. To turn it off (if it was set indefinitely), simply select theĀ “Do not send Out of Office auto-replies” option on the main Out of Office Assistant screen.

 

out of office assistant 2003Out of Office Assistant for Outlook 2003

  1. With Outlook open, click the Tools drop down menu.
  2. Click the “Out of Office Assistant” option, and confirm by checking the “I am currently Out of the Office” check box.
  3. From here within the “AutoReply only once to each sender with the following text” field, you can type your auto-response message.
  4. To turn it off simply select the “I am currently In the Office” option on the main Out of Office Assistant screen.

 

So whether you are sitting around a Christmas tree or a palm tree this holiday season, take a break and relax knowing that the “Outlook Out of Office Assistant” have got your response needs covered. For any additional help, remarks or questions, sound off in the comments below and I’ll do my best to respond.

About the Author

technicalguy
Guy is an experienced technician and technical writer, owner of Foreverwarm.com, and wine aficionado. He writes for multiple blogs while managing IT support, web hosting, and cloud backup companies.

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